Preservation Grants Program
**Instructional Video - We had a live webinar designed to help you learn more about our Guidelines and the Application, Selection and Execution Process and to address your questions. It was recorded and available for viewing, Click Here or on any of the links that say Instructional Video
The U.S. Lighthouse Society’s Preservation Grants program is quite competitive. The application process, outlined in detail further down on this web page, has two major steps. The first step is for the applicant to submit a relatively short Letter of Interest (LOIs). In 2015, which was the first year of this grants program, the Society received 40 LOIs; 41 in its second year; and 31 in 2017, its third year. The Society’s Preservation Grants & Awards Committee then reviews the LOIs and selects about six applicants to proceed to the second step of the process which is submittal of a more comprehensive and full application. The Committee evaluates the final applications and selects three of four of them for awards. The Committee’s “budget allowance” is on the order of $20,000 to $25,000 of new awards each year. The message is that we have many initial applicants every year while we also have a very limited amount of funds to award.
We therefore ask that you read the following guidelines very carefully (which are expanded for clarification in 2018) and abide by them so that you do not expend needless energy and time submitting an LOI that will not meet our criteria (documented below) and so you can focus your energy and time on the types of projects that will have the highest chance of success in our evaluation process.
Who is eligible to apply to the grant program?
Any non-profit organization that either owns or is legally responsible for the preservation of a lighthouse, light station, lightship (hereafter referred to as “lighthouse”) or related entity that has an official 501(c)3 designation. Each eligible organization may submit only one grant application during each grant cycle. The legal owner of the lighthouse cannot be an individual person. The organization submitting the application does not have to be the owner; the owner can be a federal, state or local government agency that has given a lease or other legal authority to the applicant to preserve the lighthouse. The applicant must have its IRS 501(c)3 designation by the time it starts our application process.
For what purpose(s) can the grant funds be used?
- Preservation planning (i.e., "non-capital" projects), for example: conducting site surveys with professional architects, engineers and preservationists to assess the condition of the lighthouse (or lightship) structures and developing preservation plans and identifying priorities for those structures; having professional architects, engineers and preservationists develop conceptual, preliminary or detailed designs of preservation work to be performed on the lighthouse structures; research at National Archives or other historic archives regarding the original design and construction of the lighthouse (or lightship) structures as well as later structural modifications, designs, drawings, assessments, surveys, etc., and;
- Preservation execution (i.e., "capital" or "bricks and mortar" projects), such as implementation of previous preservation planning activities (including the types of activities mentioned above) on the actual lighthouse (or lightship) structures.
What type of work is NOT covered by the grant program?
- Planning or execution/implementation of interpretation activities, for example: planning, design and construction of exhibits, displays or information panels which interpret historic operations (e.g., the use of Fresnel lenses, oil lamps and other artifacts) or the history of the keepers stationed there; research at the National Archives or other historic archives regarding lighthouse keepers or other aspects of life and operations at the station.
- Planning or execution of the preservation of structures on the lighthouse (or lightship) property that are not directly associated with the operation of the lighthouse/lightship and aids to navigation, e.g., walkways, stairs/steps and bridges that are traversed to get to the lighthouse (or lightship), or nearby viewing decks.
- Routine maintenance, which includes such activities as periodic scraping and painting and application of other coatings, periodic roof replacements, etc.
- Planning or execution of preservation work already underway or completed. Only preservation work yet to be conducted (after a grant award) will be considered.
How much grant funding can each applicant request?
Each application can request up to a maximum of $10,000. We expect to award at least 2 grants with each application cycle.
Are matching funds required?
No match is required from the applicant. However, the applicant's availability of matching grants or funds will be given additional credit in the application evaluation.
How much time will the awardee(s) have to execute the grant project?
The target maximum time limit for the grant applicants to execute their project is 12 months. However, extensions can be considered and granted on a case-by-case basis if the work is progressing well but not fully completed within the 12 months.
What type of projects stand a better chance of being selected?
- Projects for lighthouses, light stations or lightships that are on the National Register of Historic Places;
- Planning or execution projects that require near-term work to stop, prevent or repair deterioration or damage to vital elements; failure to conduct the work will lead to further deterioration and possible failure of vital elements;
- For example, a project whose scope is to stop water intrusion in a tower lantern room with an active aid to navigation and to repair damage caused by the water intrusion would be preferred over a project whose scope is to repoint interior brick areas in a light station oil house;
- Planning or execution projects that require near-term work to address issues that very adversely affect safety or health of light station personnel or visitors;
- Planning or execution projects where the specific element/feature on which the work is proposed to be done is itself historic;
- For example, work on a historic lantern on a historic tower would take priority over work on a modern replica lantern, even if it were on a historic tower;
- Planning or execution projects where discussions with the State Historic Preservation Office have already occurred, if required or if appropriate, and approval, if not already obtained, is anticipated in the near-term;
- Planning or execution projects where qualified professional contractors, if they are to be used, have already been sought, and valid quotes have been obtained;
- Planning or execution projects that have a total budget greater than the requested grant and have the additional funding in hand or it will be available in the near-term;
- Projects where the grant amount requested can make a significant impact, i.e., where the overall project is not “too big” or “too small”.
- For example, a grant request of $10,000 to address a non-specific element of a $1,000,000 project will not do as well in our evaluations as a grant request of $10,000 for a very specific element of a $50,000 project, especially if the applicant already has funds for at least part of the rest of the project.
Can grants funds be used for routine maintenance?
- No. Letters of Interest where the scope of work consists primarily of routine maintenance are not acceptable. Routine maintenance includes such things as periodic scraping and painting and application of other coatings, periodic roof replacements, etc.
Application, Selection and Execution Process - Select the form below you need
You must download (save) them to your computer, then they can be filled out and saved for submission.
Step 0: We recommend that interested applicants view our instructional Webinar, recorded on March 23, 2018
This live webinar was designed to learn more about our Guidelines and the Application, Selection and Execution Process and to address your questions. It was recorded and available for viewing, Click Here or on any of the links that say Instructional Video
Step 1: Submit form Letter of Intent (LOI) by May 6, 2018 (electronic format only)
- Two pages maximum with basic applicant information, project information and project cost information
Step 2: The USLHS Grant Selection & Management Committee will review the LOIs against the grant selection criteria;
- The Grants Committee will then send a letter of acceptance to selected applicants by June 4, 2018 and invite them to submit a full application.
Step 3: Applicants submit a full application by July 9,2018 (electronic format only)
- Keep to a maximum of 5-6 pages (not including photos or drawings).
Step 4: Grants Committee members review all applications and score each application against the criteria and make recommendations to the full Board for approval;
- Note that the Grant Committee members could also decide to award a lesser amount than requested to some applicants, as a function of several different factors, including the quality of the application as well as the total amount of grant funding available to award.
Step 5: USLHS will notify the winning applicant(s) by August 7, 2018 in writing of their amount and will forward a Letter of Acceptance for them to sign and return.
- The Letter of Acceptance will include provisions for project performance and for appropriate recognition of and publicity about the USLHS by the grant awardee.
Step 6: Grant disbursement timing:
- 50% of the grant amount will be disbursed with the Letter of Acceptance; 40% after submittal and review of a Mid-Term Report, assuming satisfactory performance by the grant awardee; the final 10% will be disbursed after submittal and review of a Final Report, assuming satisfactory performance.
Step 7: Awardee(s) submit a mid-term report and a final report to USLHS at completion of grant project:
- Nominally 12 months after award; the due dates and general content requirements for the report will be stipulated in the Letter of Acceptance.
Letter of Interest Evaluation Criteria
- Does the applicant organization meet the criteria?
- Is it a current, legal 501(c)3 non-profit organization recognized by the IRS? Does it own or have the legal authority to conduct the proposed preservation work?
- Does the proposed scope of work meet the criteria?
- Is it exclusively for preservation planning or for preservation execution?
- Is the grant amount requested less than the maximum of $10,000?
- How vital/important does the project appear to be to the overall preservation program for the lighthouse, light station or lightship?
- How feasible does the project appear to be for the grant amount requested? Does it appear that it can be done within 12 months of grant award?
- How knowledgeable does the organization appear to be about what is required in a project of this nature? Does it have a known track record or reputation? Is it positive or negative?
Application Evaluation Criteria
Historic significance of lighthouse/lightship/light station
- For example, is the lighthouse on the National Register (or determined eligible)?
Impact of grant project to lighthouse "health"
- For example, is this proposal for a project that requires immediate attention because of deteriorating conditions, or for activities that will help complete an ongoing project, or something that could be put off for a year or more?
Feasibility of project
- Is the scope/schedule/cost reasonable and realistic?
Soundness of technical approach
Management experience/track record of applicant
- Does the applicant organization appear to have the requisite knowledge or experience to manage the project?
- Does it have a track record? Is it positive or negative?
- Does the selection of the key personnel indicate that the organization understands what skills are needed to execute the project?
- Does the applicant organization appear to have adequate financial health to preserve this lighthouse, light station or lightship?
If you have any questions, please contact:
U.S. Lighthouse Society
Phone: (415) 362-7255